Operations Coordinator

Location: Fremont, CA
Unitek is seeking a full-time Operations Coordinator for. We are looking for someone who has 1-2 years of experience maintaining a top-notch office facility. The right candidate is extremely organized, confident and demonstrates strong prioritization skills. In this role, you will be responsible for daily coordination of facilities related activities including responding to requests for on-site building management issues, ergonomical and environmental requests, as well as, administrative support for activities such as training room set-up, office moves, building related projects.
 
Be the main point of contact for building management and all relevant other vendors: cleaning staff, building engineers, building admin office
 
Plan, coordinate and direct special projects as required, i.e., office build-outs, refurbishment,  moves, activity set-ups, hand, etc.
 
Manage ticketing system, track all open projects
 
Manage all contracts with vendors providing services to the college.
 
Manage vendor list servicing the college.  
 
Conduct comprehensive building inspections (site walks) of all entire spaces daily and actively search for areas for improvement and make recommendations where appropriate.
 
Maintain internal security system in terms of proficiency - ensuring guests/employees return badges and badges for new hires/guests are ready in timely fashion
 
Assist Office with all on-site and off-site meetings, training and college events. Insure COIs are on file, correct and current vendors performing work are on site.
 
Insure that all invoices are processed correctly, coded correctly and paid on time
 
Maintain both hard and soft copies of building standards, specifications, and maintenance schedules for all service contracts:
janitorial, carpet cleaning, window cleaning, stone work, metal work, woodwork, furniture cleaning, lamp replacement, air diffuser cleaning, landscape maintenance and pest control.
Maintain Indeed owned/rented inventory of all facility items (furniture, appliances, etc.)
 
Manage employee ergonomic program. oversee facilities services, maintenance activities and Special Projects.
 
Plan, coordinate, and execute a variety of student-facing and staff events such as graduation ceremonies, executive meetings, and catered meals.
 
Regional support assistance for other campuses, as needed. Reporting directly to the Campus Director.
 
Excellent people skills and a genuine interest in our students and their welfare.
 
Calendar management skills, including coordination of complex internal and external executive meetings.
 
Interest in and experience implementing processes and procedures to improve work efficiency and productivity
 
Proven ability to exercise sound judgment in a fast-paced, dynamic work environment
 
Ability to maintain professionalism and confidentiality when dealing with sensitive information and business matters.
 
Excellent verbal and written communication skills. The ability to learn new data applications; proficiency.
Excellent task management and organization skills Strong research skills and attention to detail
 
Assist Campus Director with special projects.
 
2+ years of administrative experience.
 
 
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