Administrative Assistant

Location: Fremont, CA
Unitek is seeking a full-time Operational Coordinator for. We are looking for someone who has 2-4 years of experience. The right candidate is extremely organized, confident and demonstrates strong prioritization skills. In this role, you will be responsible for daily coordination of facilities related activities including responding to requests for on-site building management issues, ergonomical and environmental requests, as well as, administrative support for activities such as training room set-up, office moves, building related projects.

Our Ideal candidate will have: 
  • Calendar management skills, including coordination of complex internal and external executive meetings.
  • Interest in and experience implementing processes and procedures to improve work efficiency and productivity
  • Proven ability to exercise sound judgment in a fast-paced, dynamic work environment
  • Ability to maintain professionalism and confidentiality when dealing with sensitive information and business matters.
  • Excellent verbal and written communication skills
  • Assist Campus Director with special projects.
  • 3+ years of administrative experience.
  • ​Be the main point of contact for building management and all relevant other vendors: cleaning staff, building engineers, building admin office
  • Plan, coordinate and direct special projects as required, i.e., office build-outs, refurbishment, moves, activity set-ups, hand, etc.
  • Manage ticketing system, track all open projects.
  • Conduct comprehensive building inspections (site walks) of all entire spaces daily and actively search for areas for improvement and make recommendations where appropriate.
  • Maintain internal security system in terms of proficiency - ensuring guests/employees return badges and badges for new hires/guests are ready in timely fashion
  • Assist Office with all on-site and off-site meetings, training and college events. Insure COIs are on file, correct and current vendors performing work are on site.
  • Insure that all invoices are processed correctly, coded correctly and paid on time
  • Janitorial, carpet cleaning, window cleaning, stone work, metal work, woodwork, furniture cleaning, lamp replacement, air diffuser cleaning, landscape maintenance and pest control.
  • Maintain indeed owned/rented inventory of all facility items (furniture, appliances, etc.)
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